Recruitment of a New Local Staff at the Embassy of Japan in Italy and the Permanent Mission of Japan to the International Organisations in Rome (Deadline: 9:30 AM, Friday 30 January 2026)
2026/1/9
The Embassy of Japan in Italy and the Permanent Mission of Japan to the International Organisations in Rome are recruiting a new local staff. Selection will be conducted as follows.
(The Permanent Mission of Japan to the International Organisations in Rome is administered concurrently by the Embassy of Japan in Italy.)
1. Start date: Early March 2026 (negotiable)
2. Place of work: Embassy of Japan in Italy（Via Quintino Sella, 60, 00187, Roma）
3. Job Description:
Assisting with matters related to agriculture, forestry, and fisheries, and international organisations in Rome (FAO, WFP, IFAD) (Secretarial duties for cases handled by the Agriculture, Forestry and Fisheries Section of the Embassy of Japan in Italy and the International Organisations Section of the Permanent Mission of Japan to the International Organisations in Rome; drafting of formal letters and correspondence (including protocol duties);various research and information gathering, summarising international meetings and stakeholder consultations, English-Italian and Italian-English interpretation and translation, advance coordination and on-site support for organising or attending events and receiving dignitaries, and other miscellaneous tasks including assisting both sections in the above duties).
4. Contract type: Full-time employment under a fixed-term contract (1 year) commencing on the date of appointment. A one-month probationary period applies. The contract period may be subject to change (early termination or renewal).
5. Working Hours: Weekdays (excluding closed days) 9:30-17:30 (1-hour lunch break: 13:15-14:15)
6. Requirements:
(1) Required Academic Qualifications: University degree or equivalent
(2) Flexibility to work overtime, including Saturdays, Sundays, and public holidays, as required by the Embassy.
(3) Practical experience essential (including PC-based tasks (such as Microsoft Office software, Word, Excel, PowerPoint, etc.))
(4) Languages required:
Italian: Native or native-level proficiency
English: C1 level or above (CEFR standard)
(5) Must be able to commute to the workplace using their own means of transport.
7. Documents required for application:
(1) Curriculum Vitae (in English and Italian)
(2) One or more Letters of recommendation
(3) Copy or scanned data of degree certificate
(4) Copy or scanned data of identity document
(5) A copy or scanned data of the foreign language proficiency certificate (if you have a certificate of passing an English proficiency test, please submit it. The score must also be clearly stated).
(6) Residence permit for non-EU citizens
Once all application documents are complete, email them to the address below by 9:30 am on Friday, 30 January 2026.
Email address: fao@ro.mofa.go.jp
The email subject line must be: "Selezione Personale (First Name, Surname)".
In the body of the email, clearly state your full name, email address, and mobile phone number.
Emails must be sent from the email address provided in the body of the email. This address must be used consistently throughout the recruitment period.
Note: The Embassy's email address has a maximum data capacity of 10MB (an automatic message will be sent if the limit is exceeded). If the Embassy receives your email, a confirmation reply will be sent within three working days. If no reply is received, please call 06-48799211.
8. Selection Method:
Successful candidates from the document screening will be contacted by the Embassy by Tuesday, 3 February. Written and interview examinations will be held on Tuesday, 10 February.
INFORMATION ON THE PROCESSING OF PERSONAL DATA
Based on European Regulation 13 n.2016/679 (the "GDPR").
To all applicants
The Embassy of Japan in Italy hereby informs you of the processing of the following personal data.
Personal Data: Name, address, personal email address, telephone number, and Italian tax code (if applicable).
Curriculum Vitae: Information regarding educational qualifications (school name, qualifications, academic background); professional qualifications; employment history, etc.
(hereinafter referred to as "Personal Data").
This processing is carried out in accordance with the principles of accuracy, lawfulness, and transparency, to protect the personal data and rights of applicants.
Personal Data Controller
The Data Controller for applicants' personal data is as follows:
Embassy of Japan in Italy
Address: Via Quintino Sella 60 - 00187, Rome
Email address: fao@ro.mofa.go.jp
(hereinafter referred to as the "Owner").
Purpose, Legal Basis and Method of Data Processing
The processing of your personal data by the Owner is limited to what is necessary for the evaluation of your application for the purpose of personnel selection. For this purpose, the legal basis for processing can be found in the necessity to carry out pre-contractual selection procedures aimed at establishing a potential employment relationship, pursuant to Article 6(1)(b) of the GDPR.
Furthermore, the applicant's personal data shall be entered into the archive by the data controller, both in paper and electronic form, in a manner suitable for ensuring maximum security and confidentiality through tools and support, in compliance with the aforementioned regulations and related obligations, and in accordance with the purposes and methods indicated in this personal data.
Specific categories of personal data.
For the purposes indicated in paragraph 2 of this information, the following categories of personal data are excluded pursuant to Articles 9 and 10 of the GDPR: "data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, or data concerning health or data concerning criminal convictions and offences or related security measures".
Processing based on the aforementioned specific categories of personal data shall only be carried out where necessary and shall be performed within the limits and in full compliance with the provisions contained in the Guarantor's authorisation provisions. 1/2016 (Authorisation for the Processing of Sensitive Data in Employment Relationships dated 15 December 2016) was updated to the provisions of the Guarantor's General Authorisation dated 13 December 2018.
Access to and Provision of Personal Data
The personal data of applicants may be shared only with specially authorised employees of the data controller.
Applicants' personal data shall not be provided to third parties in any manner.
The data controller shall not provide any personal data to recipients based outside the European Union and the European Economic Area.
In all cases, data processors to whom the Embassy delegates specific processing operations are carefully selected to ensure the protection of applicants' rights and personal data.
Retention period for personal data
The Institute will retain applicants' personal data only for as long as necessary to fulfil the purposes outlined in this privacy statement.
After the aforementioned purposes have been fulfilled, applicants' personal data will be automatically deleted or anonymised in a permanent and irreversible manner.
Rights of Data Subjects
You may exercise your rights as stipulated in Articles 15 to 22 of the GDPR at any time. Specifically, these include:
The right to obtain confirmation from the data controller as to whether the applicant's personal data is being processed and to obtain information about the processing operations actually carried out ("right of access").
The right to obtain from the data controller the rectification of inaccurate personal data ("Right to Rectification");
The right to obtain from the data controller the erasure of personal data where the personal data is no longer necessary for the purposes for which it was collected, where the applicant has exercised their right to object, where the personal data has been unlawfully processed, or where the personal data must be erased for the purpose of complying with a legal obligation ("Right to Erasure").
The right to obtain from the data controller the following personal data: Personal data whose accuracy is contested. Personal data unlawfully processed to which the applicant objects.
Personal data no longer necessary for the purposes for which it was collected, but required by the data subject for the establishment, exercise or defence of legal claims. Personal data for which the data subject has exercised the right to object, pending verification of whether the data controller has legitimate grounds for the processing. ("Right to restriction of processing").
The right to object to the processing of personal data based on the legal basis of the data controller's legitimate interests, and to the processing of personal data for direct marketing purposes ("Right to Object").
The above rights may be exercised by sending a written request or by email to the following email address: fao@ro.mofa.go.jp
In addition to the above rights, regarding questions about the processing of the applicant's personal data, the applicant has the right to lodge a complaint with the supervisory authority of the Member State in which the applicant resides at any time and in any case.
In the case of Italy, the competent authority is the Garante per la protezione dei dati personali (Italian Data Protection Authority), and complaints may be lodged following the instructions available at the following site:
https://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524.
Changes to this information
This Privacy Policy may be amended periodically. Should the content of this information be altered, notification will be provided promptly.
(The Permanent Mission of Japan to the International Organisations in Rome is administered concurrently by the Embassy of Japan in Italy.)
1. Start date: Early March 2026 (negotiable)
2. Place of work: Embassy of Japan in Italy（Via Quintino Sella, 60, 00187, Roma）
3. Job Description:
Assisting with matters related to agriculture, forestry, and fisheries, and international organisations in Rome (FAO, WFP, IFAD) (Secretarial duties for cases handled by the Agriculture, Forestry and Fisheries Section of the Embassy of Japan in Italy and the International Organisations Section of the Permanent Mission of Japan to the International Organisations in Rome; drafting of formal letters and correspondence (including protocol duties);various research and information gathering, summarising international meetings and stakeholder consultations, English-Italian and Italian-English interpretation and translation, advance coordination and on-site support for organising or attending events and receiving dignitaries, and other miscellaneous tasks including assisting both sections in the above duties).
4. Contract type: Full-time employment under a fixed-term contract (1 year) commencing on the date of appointment. A one-month probationary period applies. The contract period may be subject to change (early termination or renewal).
5. Working Hours: Weekdays (excluding closed days) 9:30-17:30 (1-hour lunch break: 13:15-14:15)
6. Requirements:
(1) Required Academic Qualifications: University degree or equivalent
(2) Flexibility to work overtime, including Saturdays, Sundays, and public holidays, as required by the Embassy.
(3) Practical experience essential (including PC-based tasks (such as Microsoft Office software, Word, Excel, PowerPoint, etc.))
(4) Languages required:
Italian: Native or native-level proficiency
English: C1 level or above (CEFR standard)
(5) Must be able to commute to the workplace using their own means of transport.
7. Documents required for application:
(1) Curriculum Vitae (in English and Italian)
(2) One or more Letters of recommendation
(3) Copy or scanned data of degree certificate
(4) Copy or scanned data of identity document
(5) A copy or scanned data of the foreign language proficiency certificate (if you have a certificate of passing an English proficiency test, please submit it. The score must also be clearly stated).
(6) Residence permit for non-EU citizens
Once all application documents are complete, email them to the address below by 9:30 am on Friday, 30 January 2026.
Email address: fao@ro.mofa.go.jp
The email subject line must be: "Selezione Personale (First Name, Surname)".
In the body of the email, clearly state your full name, email address, and mobile phone number.
Emails must be sent from the email address provided in the body of the email. This address must be used consistently throughout the recruitment period.
Note: The Embassy's email address has a maximum data capacity of 10MB (an automatic message will be sent if the limit is exceeded). If the Embassy receives your email, a confirmation reply will be sent within three working days. If no reply is received, please call 06-48799211.
8. Selection Method:
Successful candidates from the document screening will be contacted by the Embassy by Tuesday, 3 February. Written and interview examinations will be held on Tuesday, 10 February.
INFORMATION ON THE PROCESSING OF PERSONAL DATA
Based on European Regulation 13 n.2016/679 (the "GDPR").
To all applicants
The Embassy of Japan in Italy hereby informs you of the processing of the following personal data.
Personal Data: Name, address, personal email address, telephone number, and Italian tax code (if applicable).
Curriculum Vitae: Information regarding educational qualifications (school name, qualifications, academic background); professional qualifications; employment history, etc.
(hereinafter referred to as "Personal Data").
This processing is carried out in accordance with the principles of accuracy, lawfulness, and transparency, to protect the personal data and rights of applicants.
Personal Data Controller
The Data Controller for applicants' personal data is as follows:
Embassy of Japan in Italy
Address: Via Quintino Sella 60 - 00187, Rome
Email address: fao@ro.mofa.go.jp
(hereinafter referred to as the "Owner").
Purpose, Legal Basis and Method of Data Processing
The processing of your personal data by the Owner is limited to what is necessary for the evaluation of your application for the purpose of personnel selection. For this purpose, the legal basis for processing can be found in the necessity to carry out pre-contractual selection procedures aimed at establishing a potential employment relationship, pursuant to Article 6(1)(b) of the GDPR.
Furthermore, the applicant's personal data shall be entered into the archive by the data controller, both in paper and electronic form, in a manner suitable for ensuring maximum security and confidentiality through tools and support, in compliance with the aforementioned regulations and related obligations, and in accordance with the purposes and methods indicated in this personal data.
Specific categories of personal data.
For the purposes indicated in paragraph 2 of this information, the following categories of personal data are excluded pursuant to Articles 9 and 10 of the GDPR: "data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, or data concerning health or data concerning criminal convictions and offences or related security measures".
Processing based on the aforementioned specific categories of personal data shall only be carried out where necessary and shall be performed within the limits and in full compliance with the provisions contained in the Guarantor's authorisation provisions. 1/2016 (Authorisation for the Processing of Sensitive Data in Employment Relationships dated 15 December 2016) was updated to the provisions of the Guarantor's General Authorisation dated 13 December 2018.
Access to and Provision of Personal Data
The personal data of applicants may be shared only with specially authorised employees of the data controller.
Applicants' personal data shall not be provided to third parties in any manner.
The data controller shall not provide any personal data to recipients based outside the European Union and the European Economic Area.
In all cases, data processors to whom the Embassy delegates specific processing operations are carefully selected to ensure the protection of applicants' rights and personal data.
Retention period for personal data
The Institute will retain applicants' personal data only for as long as necessary to fulfil the purposes outlined in this privacy statement.
After the aforementioned purposes have been fulfilled, applicants' personal data will be automatically deleted or anonymised in a permanent and irreversible manner.
Rights of Data Subjects
You may exercise your rights as stipulated in Articles 15 to 22 of the GDPR at any time. Specifically, these include:
The right to obtain confirmation from the data controller as to whether the applicant's personal data is being processed and to obtain information about the processing operations actually carried out ("right of access").
The right to obtain from the data controller the rectification of inaccurate personal data ("Right to Rectification");
The right to obtain from the data controller the erasure of personal data where the personal data is no longer necessary for the purposes for which it was collected, where the applicant has exercised their right to object, where the personal data has been unlawfully processed, or where the personal data must be erased for the purpose of complying with a legal obligation ("Right to Erasure").
The right to obtain from the data controller the following personal data: Personal data whose accuracy is contested. Personal data unlawfully processed to which the applicant objects.
Personal data no longer necessary for the purposes for which it was collected, but required by the data subject for the establishment, exercise or defence of legal claims. Personal data for which the data subject has exercised the right to object, pending verification of whether the data controller has legitimate grounds for the processing. ("Right to restriction of processing").
The right to object to the processing of personal data based on the legal basis of the data controller's legitimate interests, and to the processing of personal data for direct marketing purposes ("Right to Object").
The above rights may be exercised by sending a written request or by email to the following email address: fao@ro.mofa.go.jp
In addition to the above rights, regarding questions about the processing of the applicant's personal data, the applicant has the right to lodge a complaint with the supervisory authority of the Member State in which the applicant resides at any time and in any case.
In the case of Italy, the competent authority is the Garante per la protezione dei dati personali (Italian Data Protection Authority), and complaints may be lodged following the instructions available at the following site:
https://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524.
Changes to this information
This Privacy Policy may be amended periodically. Should the content of this information be altered, notification will be provided promptly.